Well read on…. And find out…..
What does the journal do?
I’m glad you asked. As the name suggests, the journal keeps a track of any file activity that you take, according to the settings that you have applied in the Journal Options page.
So how do I view or change my Journaling Options on the Journal Options Page?
OK then. Let’s say that I wanted to keep a track of all the Word, Excel and PowerPoint files I edited, as well as all emails from Jim Robinson. To do this I would click on Tools >>> Options >>> Journal options, and select the settings as shown below:
And what does that do for me?
Well, as you will see below, Outlook will now track your usage of the applications that you specified:
So I still don’t see why I would want to use this feature!
OK then. I have to say that most people will not find journaling a particularly useful feature, and if you fall into this category then simply untick all the boxes on the Journaling Options page, delete all your existing journal entries, and feel good - safe in the knowledge that you are saving valuable disk space by doing so.
But some people do find the journaling feature very useful. For example, if you are required to fill out a timesheet each week, and have trouble on the Friday remembering what you did on the Monday, then this is a very good way for you to keep track of where your time is going. Or maybe you have forgotten the name of the file you opened yesterday at 10am, and you need to find it again in a hurry! In either of these cases, journaling is a life-saver.
Ah! Now I get it. Thanks for the tip Paul.
Your welcome my dear third person. Have a nice day, and look out for more Outlook tips coming to an Inbox near you!
Paul Eddington